I. Meeting Platform
(Or Venue). The General Convention business
meeting shall be conducted electronically (or as a virtual meeting) using the
Zoom Video Communications Inc. video webinar service (hereinafter referred to
as “Zoom”) on June 27, 2020, at noon ET and shall be open to Convention voting
members only. All other Kappa Kappa Gamma members and guests may attend via Whova, a private event application.
fully in the electronic virtual meeting, an internet-capable device with a microphone
and speaker shall be required. Camera capability is optional.
to email shall be required.
shall attend the meeting individually on a device that is not shared by
shall be responsible for her own connection to the internet.
Voting Members. Voting members of General Convention are defined in the Kappa
Kappa Gamma Fraternity Bylaws and only
voting members shall be admitted to the virtual meeting.
ARTICLE V. GENERAL CONVENTION OF THE FRATERNITY
Section 3. Membership and Voting. The voting
power of the members of the Fraternity shall be vested in the General
Convention of the members. The privilege of making motions, debating and voting
shall be limited to the voting members of the General Convention.
Voting Members. The General Convention shall be composed of the following voting
members in good standing, entitled to one vote and voting in person.
1. Fraternity Council [members]
2. District Director[s]
3. Content Directors
4. Chairmen of standing committees
5. Outgoing Leadership Consultants
6. One delegate from each chapter in good
7. One delegate from each alumnae
association in good standing desiring representation. The
alumnae associations shall each be entitled to one vote except that the total
value of their vote shall not exceed the number of chapter delegates
registered. The value of each alumnae association vote shall be established and
announced with each report of the Credentials Committee.
Convention Registration and Credentialing.
credentialing of voting members for the General Convention Virtual Business Meeting
shall be required.
admission to the electronic meeting shall be sent to all pre-registered,
credentialed voting members.
pre-registered, credentialed voting members shall be admitted to the meeting.
Voting members shall use their full name when entering the Zoom meeting for
ease of verification of credentials.
Administrative Rules and Convention Standing Rules.
Distribution of the Rules. The General Administrative Rules and the Convention
Standing Rules shall be
distributed to all voting members in advance of the meeting.
General Administrative Rules Defined. This set of
rules shall establish the blueprint for the General Convention Virtual Business
Meeting and the requirements to be met for the meeting to take place. The
administrative rules shall be adopted by Fraternity Council.
Convention Standing Rules Defined. The Convention Standing
Rules relate to the conduct of Convention business. They may relate to
non-parliamentary rules and parliamentary rules, some of which may supersede
the rules in the parliamentary authority. The rules adopted by Fraternity
Council that apply to the Convention business meeting (see D below) shall not
be amended by the voting members of Convention.
Administrative Rules Applicable to the Business Meeting.
shall not be permitted to introduce an original main motion and/or resolutions.
may submit amendments to the Convention Standing Rules provided they are
submitted via email to firstname.lastname@example.org no later than June 24 at 12 p.m. ET.
The equivalent of
nominations from the floor for
officers and District Directors, outside of the slate, shall be submitted via
email in advance of the meeting to the Nominating Committee Chairman (email@example.com) no later than June 24 at 12 p.m. ET. The nomination shall
include proof of consent of the nominee. Additional nominations shall not be
permitted from the floor of the
The election of
officers and District Directors shall be conducted utilizing Jotform, the
electronic election platform.
A host/meeting facilitator(s),
who shall be a nonvoting participant, shall be responsible for initiating the
meeting and shall subsequently be responsible for the technical management of
the meeting. The facilitator shall have control of the technical functions used
at the direction of the presiding officer and according to any special rules of
order adopted (e.g., manually unmuting or muting a participant’s microphone and
clearing raised hands).
who shall be a nonvoting participant, shall be responsible for initiation of polls
for voting and screen display of motion and other relevant documents.
A backup shall be
designated for both the meeting facilitator and the meeting moderator in case
of temporary or permanent connectivity loss of either.
Director, the parliamentarian, and the stenographer — each a nonvoting
participant — shall be designated as panelists.
Interruption. In the event of a technical
interruption of the meeting:
An email will be
sent to all participants with a request to stand by for further instructions.
facilitator shall immediately attempt to reestablish the interrupted meeting or
schedule a new meeting for the continuation of the original meeting. The new
scheduled meeting shall allow 30 minutes for member login prior to the call to
order to continue the business of Convention.
An email shall be
sent to all registered members with the information required to log in to the
meeting scheduled for continuation of Convention business.
A quorum shall be
reestablished before the meeting continues.
If a continuation
of the interrupted meeting cannot be scheduled within one hour, the meeting
shall be scheduled for another day that shall be determined by Fraternity
Council. An email shall be sent to all voting members with this information.
Practice. One practice session for voting
members shall be scheduled for the purpose of verifying ability to connect with
audio and to familiarize participants with:
The process of logging in and/or leaving the
Understanding and using the chat room.
How to seek recognition to speak or to ask a
How voting on motions is accomplished.
Any other protocols or rules that may be
established by the special rules of order.