Convention 2020 Rules
Requirements. Each member shall be responsible for
her audio and internet connection. No action shall be invalidated on the
grounds that the loss of, or poor quality of, a member’s individual connection
prevented participation in the meeting.
Forced Disconnection. After reasonable warning, the chair may direct the disconnection
or muting of a member’s connection if it is causing undue interference with the
meeting. The chair’s decision to do so, which is subject to an undebatable
appeal that can be made by any member, shall be announced during the meeting
and recorded in the minutes.
Communications. The chat box shall only be used for
technical issues and issues that do not concern the business of the meeting.
The chat box shall be monitored by the meeting moderator. Voting members with a
question or inquiry related to the context of the business meeting shall use
the raise hand function in Zoom
and wait for recognition.
Meeting. Recording/photographing of the
meeting by any means shall be prohibited without prior approval of Fraternity
Interruption. In the event of a technical interruption of the meeting, members
shall look to their email for further instructions on the continuation or
rescheduling of the meeting.
Special Rules of
Order. As provided in the Kappa Kappa Gamma
Fraternity Bylaws, Robert’s Rules
of Order Newly Revised (11th edition) and the rules contained in
the parliamentary authority apply to the conduct of the business meeting of
General Convention. However, the nature of the virtual meeting requires
adoption of a series of special rules of order. Special rules of order are
those rules that supersede any rules in the parliamentary authority with which
they may conflict.
Each member shall be responsible for
maintaining the decorum of the meeting by keeping her microphone muted until
recognized by the chair and by maintaining a quiet environment when her
microphone is unmuted. Business casual attire is required.
Assignment of the Floor.
A voting member
seeking recognition for any reason (e.g., to speak in debate, ask a question
related to the meeting, or raise a point of order) shall use the raise hand function in Zoom and wait
for recognition by the chair.
The chair shall
recognize the first name on the attendees list with a raised hand at which time
the moderator shall unmute the attendee’s microphone.
the member shall state her name and voting member status (e.g., chapter
delegate, Vice President, District Director, etc.).
recognition shall not be based on the remaining attendees with hands raised.
Once the member recognized begins to speak, the moderator shall lower all
hands. Any member who wishes to be recognized after another member has been
recognized and begun to speak shall use the raise hand function in Zoom again.
Resolutions and Amendments.
The only main
motions or resolutions that shall be in order are the three that organize the
voting members present into a single voting body to transact business: adoption
of the credentials report, the Convention Standing Rules, and the program.
shall not be permitted to introduce main motions or resolutions.
may introduce motions to amend the Convention Standing Rules provided the
amendment(s) were submitted prior to the meeting. These may be further amended
by a motion from the floor, if warranted.
Amendments to the Convention Standing Rules (If Any Submitted).
displaying the amendment
When the chair
has stated the Convention Standing Rules as pending, the chair shall recognize
each member, one at a time, to introduce the amendment proposed by the member
by directing the moderator to unmute the member’s microphone.
The member, after
proper identification, shall make the motion to amend the rules stating the
full text of the amendment submitted.
The motion shall
then be displayed by the meeting moderator and the chair shall handle the
amendment in the manner of any motion.
A voting member
wishing to speak in debate shall first seek recognition as previously
Debates shall be
limited on each motion to two times for two minutes for each speaker. No member
shall speak more than once on the same question until all have spoken who wish
to do so.
The chair may
direct that debate to a pending motion alternate between those in favor and
Methods of voting
Voting on motions
shall be achieved by adapting the Zoom polling capability as required. Voting
by this method shall be deemed to be the equivalent of a division of the
assembly, or, where appropriate, a ballot vote.
All votes (polls)
shall be anonymous.
The chair may use
unanimous consent where a vote
is considered routine or non-controversial.
A roll call vote
may be ordered by the Convention with a two-thirds vote.
Announcing the result
The poll result
shall be displayed for the members.
The chair shall
announce the number of members voting on each side and declare the result of
the vote (adopted or lost).
The chair shall
state the effect of the vote or, where appropriate or required, order its
Nominations and Elections.
of the Nominating Committee. The Nominating Committee shall report the slate of
nominees for officers and District Directors. After the chair repeats the
nominees, the Nominating Committee Chairman shall report the nominations that
were received — simulation of nominations from the floor — as required prior to
the meeting and deemed eligible and with consent given.
Uncontested. If there are no additional
nominations, one vote shall be taken to elect the slate as presented by the
The ballot shall be created on Jotform. A password shall be shared
via email after registration that permits access to the ballot during the
meeting. Voting members shall be directed to the ballot via a link shared
through Zoom. The ballot shall be accessed through the member’s web browser.
Balloting. When there are two or
more nominees and one candidate does not obtain the required majority vote,
balloting shall be repeated until a majority is obtained.
Results. The Election Chairman
shall announce the results of the vote and report the number of votes cast and
the number of votes that each nominee received. The chair shall repeat the vote
totals and declare the winners.