Travel Information Convention 2020

Travel Information
Hotel Information
What to Bring
What to Wear
Opening Event
Delegate Responsibilities

Travel Information

Official Kappa Travel Agency

The Fraternity's official travel agency is Travel Edge. Any participant whose travel arrangements were made by Travel Edge can contact an agent at 800-533-6336 or diane.randolph@traveledge.com with questions regarding airline reservations.

Confirm Your Flight

Travel Edge recommends that all participants contact their airline directly at least 24 hours prior to the time of departure. Check the Transportation Security Administration website (www.tsa.gov) for carry-on luggage restrictions.

Airport Shuttle

If you booked your travel through Travel Edge, there is a complimentary shuttle service from the Fort Lauderdale airport to and from the Boca Raton Resort. Gratuity is included. When you arrive at the airport, follow the signs to baggage claim. Local Kappas will be on-site to greet you. The Fort Lauderdale airport complimentary shuttle hours are Wednesday, June 24, from 3–6 p.m. and Thursday, June 25, from 12–6 p.m. Complimentary shuttles will run to the Fort Lauderdale airport on Sunday for departures.
 
If you did not book through Travel Edge, you are responsible for your ground transportation. 

Hotel Information

Boca Raton Resort and Club

501 E. Camino Real
Boca Raton, Florida 33432 
561-447-3000


Check-in:
3 p.m.
Checkout:
12 p.m. All incidental charges must be paid at this time.

Parking

Self-parking at the hotel is available but follows strict security guidelines. At the time of registration, anyone parking on-site must give their name and arrival date, which will be provided to the hotel guard gate for entrance.

Please be sure to check in at both the hotel and Kappa registration desks. The Kappa registration desk will be located in the Mizner Center Registration South.

Hotel and Kappa Registration

Please be sure to check in at both the hotel and Kappa registration desks. The Kappa registration desk will be located in the Plaza Ballroom Foyer.

Incidentals

If you choose to make purchases and charge them to your room, please note you will be required to provide a credit card at the hotel front desk and a daily deposit.

Baggage

After checking in, please let the bellman know if you need assistance with your luggage. The customary tip is at least $1 per bag if the bellman assists you to your room.

Amenities

Each guest room is equipped with a hair dryer, iron and ironing board. The hotel offers complimentary wireless internet in guest rooms.

Valuables

We urge you not to bring valuables to the hotel. However, there is a safe in each room.

What to Bring

Fraternity Bylaws and Standing Rules

Delegates, please bring a copy of the proposed revisions to the Kappa Kappa Gamma Fraternity Bylaws and Standing Rules. These will be mailed to chapters and associations in March 2020.

Medical Information

Be certain to bring your medical insurance card as well as any necessary medical information, such as allergies to drugs and other medications. Carry with you the name, address, and telephone number of an individual to contact in case of an emergency.

Spending Money

What’s a vacation without a memento? Bring cash, checks and credit cards so you can stop by the Blue Owl Boutique and MarketPlace to shop all things Kappa. You definitely don't want to miss out!

Your Kappa Badge!

Because after all, on the heart of each sister lies one key that binds us.

What to Wear

  • Dresses, skirts, and pants are appropriate for business meetings and educational sessions.
  • White attire (no shorts) and white shoes are required for the opening and closing business meetings and the Memorial Service.
  • For the Presidents Dinner and Candlelight Banquet, please wear dressy attire.
  • Bring a light sweater or jacket to increase your comfort level in the air-conditioned hotel.
  • Wear comfortable shoes.
  • Be sure to bring a tote bag to carry any necessary changes of clothes during the day. The Boca Raton Resort and Club is a very large property and there will be limited time for wardrobe changes.

 

Opening Event

General Convention kicks off Thursday, June 25, with the Welcome Dinner and Parade of Flags at 7 p.m. If you are a chapter or alumna association delegate or a member of Official Family, your arrival time will be emailed to you once registration opens in March. 

Helpful Tip: You may want to travel in clothing that would be appropriate for dinner.

Delegate Responsibilities

A delegate is a member in good standing who acts as a voting representative for her association or chapter. To be in good standing, Kappa Kappa Gamma Headquarters must receive all necessary reports and fees by June 1. 

Delegates should review the proposed revisions to the Fraternity Bylaws and Standing Rules prior to arriving at Convention. Additionally, they should seek input from the Kappas they are representing. Each delegate should bring a copy of the proposed revisions to the Fraternity Bylaws and Standing Rules to Convention.

Delegates are required to attend the pre-Convention training day, all business meetings, educational sessions, planned meal functions, and any meetings requested by Fraternity officers, District Directors or Content Directors. Each delegate is expected to share her Convention experiences with her chapter or association when she returns home.